gibsoneverything behind the bar.
Gibson covers the bits that usually live in a spreadsheet, a group chat and the back of a receipt.
your shifts, sorted.
Everything the team needs on one screen: when you’re on, who you’re on with, and what’s left of your holiday.
Your rota, always
Mine or everyone, list or calendar. Rotas lock a week ahead and you get a heads-up the night before.
Log a shift in two taps
Scan the code behind the bar at the end of the night. Or clock in and out, if your bar prefers.
Holiday and time in lieu
See exactly what you’ve got left, in days and hours, and ask for time off from either pot.
Can’t work
One-off days or every Tuesday. Your manager sees it on the rota grid before they plan.
Fix my hours
Forgot to log? Send a fix with a note. A manager approves it, so the hours stay honest.
Shift Wrapped
Your month behind the bar, in numbers, with Gibson doing the commentary.
less admin, more bar.
Approve, plan and export from your phone or a laptop. An orange dot means something’s waiting for you.
Rota builder
A week grid on laptop or iPad. Tap to add, copy last week, publish when it’s right.
One place to approve
Hours, holiday and can’t-work requests, with a note when someone else is already off.
Monthly hours PDF
Each person’s days and totals for the month, ready to print or send.
Payroll spreadsheet
Download the month for Excel, Numbers or Google Sheets: hours, contract hours and overtime or time in lieu for each person.
Contracts that make sense
Zero-hours or contracted, with overtime, time in lieu and holiday building up as people work.
Bring your old hours
Paste them in from a spreadsheet or upload a CSV, and your history comes with you.
Powers for your team
Let a supervisor edit the rota or run the jobs list, for good or just for a fortnight.
the shift, shared.
Jobs, notes and specs that everyone on shift can see, updating live as people tick things off.
Fill the jar
Opening, during, closing and weekly jobs. The jar fills as the team ticks things off, live for everyone.
Handover notes
Card machine playing up? Party in the back room Saturday? Leave a note for the next shift.
Running low
A shared list of what needs restocking. Tap it when it’s sorted.
Drink specs
Your house menu in everyone’s pocket. Snap a photo of the menu and Gibson types it up.
The bar iPad
Who’s in, the jobs jar, notes and the QR code to log. Locks itself when nobody’s using it.
Birthdays and fun pushes
A nudge when it’s someone’s birthday, and rota pushes with a bit of personality.
all you need is a phone.
Gibson runs the whole bar from the phones already in everyone’s pockets. A laptop or an iPad is a bonus, never a must.
phone
Everyone uses Gibson on their own phone: the rota, logging hours, holiday, jobs. Managers can do the lot from a phone too, rota included.
laptop
Got a laptop in the office? The rota opens as a big week grid, handy for planning a month at a time. Same login, nothing to install.
bar ipad
Prop a spare iPad or tablet behind the bar for the code to scan, who’s in, the jobs jar and notes. No iPad? Print the code instead.
Gibson is a web app, so there’s nothing to download from an app store. Open it, pop it on your home screen, and it works like any other app.
more than one bar.
Run a few places? We’re building Gibson for groups next. It’s not ready yet, but it’s coming to The lot plan.
- Switch between your bars from one login.
- Share people across bars, so someone can cover a shift down the road.
- One view of every bar: who’s on, hours and holiday, all in one place.
fair by design.
Hours can’t be fudged
The team never types their own clock times after a shift. Fixes need a manager, and no manager approves their own.
UK holiday rules
Holiday year January to December, counted in working days, with accrual for zero-hours contracts.
Discreet lock screens
Notifications never show names, hours or a yes or no on the lock screen.
Your data stays yours
We never sell it. Usage stats are opt-in, and only count taps, never what anyone wrote.
pull up a stool.
Have a poke around a made-up bar, or tell us about yours and we'll get you set up.